Industries
A one-day event team
An event runs in stages, and each stage has its own roles and timing.
An event is one day, but not one shift. Whoever sets up in the morning doesn’t have to be the same person who welcomes guests in the evening.
This guide splits the day into stages, so you ask for each role only when you need it.
The short answer
Split the day into four stages, and for each stage write a shift with the role, the time and the number. That way you book people only for the hours you need them.
Not on Saiiy yet? Message the Saiiy team first, and the team will help you post it.
The four stages
- Setup. Arranging the space and the equipment before opening: an event setup and teardown crew, and an event supervisor.
- Welcome. As the doors open: event organisers and hosts, and registration and ticketing staff.
- During the event. Serving and presenting products: banquet waiters, product promoters, and brand ambassadors.
- Teardown. After the guests leave: the event setup and teardown crew.
How to work out the numbers
The number isn’t the same all day. The welcome needs more people while guests are arriving, and teardown may need as many as the setup crew. Work out each stage on its own.
Setup: 2 to 6 PM, four on the setup crew and a supervisor.
Welcome: 6 to 9 PM, three hosts and two on registration.
During the event: 9 to 11 PM, three serving.
Teardown: 11 PM to 1 AM, four on the setup crew.
On the day
- One point of contact. Just one person the workers go to: the event supervisor, or someone from your team.
- Attendance. On the day, the app shows you who has arrived.
- If someone cancels. The Saiiy team calls you and works out a solution with you. If a worker cancels before the shift, we look for a replacement.
To welcome them properly: How to welcome shift workers
Summary
Before the event:
- Are the stages and their times written down?
- Does each stage have its roles and numbers?
- Who is the supervisor the workers go to?
- Is each stage posted as its own shift?